Executive Assistant with Security Clearance - Springfield Virginia

Company: S2 Analytical Solutions
Location: Springfield, Virginia
Posted On: 04/28/2024

Office Management/Staff Officer Location: Springfield, VA
Experience: 7 yrs
Clearance: TS/SCI - As a Office Coordinator-- - join S2 Analytical Solutions and the customer to facilitate the mission of national security and humanitarian leadership by shaping information-driven decision-making with innovative IT solutions!"
Job Overview: Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. - The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspectiveProvides general or specialized administrative support to offices and programs. - They develop pertinent information and provide to the Government POC for communication to varied audiences (e.gDoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) by extracting and organizing information for briefings, read-ahead and other materials and/or recording and publishing Meeting Minutes with particular attention to detail and quality. - May provide other administrative duties listed - (scheduling and coordinating meetings, calendars, travel and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence per standards; prepares and distributes briefing and read-ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves)Experience in taking instructions, meeting deadlines, and completing assignments or actions in accordance with established administrative processes and proceduresGeneral office administrative process, procedure, and PC software knowledge. - Comprehensive understanding of Microsoft Office Applications. - Duties: Apply knowledge and understanding of complex issues, policies, and objectives
Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance
Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation
Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media
Contribute to internal office policy development and clarification to ensure mission objectives
Communicate effectively with people at all staff levels, both internal and external to the organization.
Recommend operating procedures to improve workflow to ensure consistency of methods.
Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events
Monitor, maintain status, and provide weekly reporting on open actions
Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required
Manage electronic tracking and processing systems at the Customer and SI levels
Skilled in problem identification, analysis, and resolution
Experience working the design of new processes and documenting improvements and the ability to direct implementation activities
Provides administrative and technical support as tasked, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS/MET; assist in the review and update of standard operating procedures (SOPs)
Lead and perform on special projects, as required.
Ensure timely delivery of products and services to meet master schedules and program milestonesEscort visitors and in specialized areas. - Required: Shall have a Bachelor's Degree or equivalent experience in the related field
Minimum 7 years of experience in the Office Management/Staff Officer Support field
Shall have demonstrated experience with administrative support, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports; assist in the review and update of standard operating procedures (SOPs)
Shall have demonstrated experience working with executive-level clients in IC, DoD or Federal government
Shall have demonstrated experience utilizing MS Office Suite (MS Word, Excel, PowerPoint, Outlook)Desired: Demonstrated ability to successfully work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines
Demonstrated problem solving and innovation skills; work without direct supervision and possess excellent interpersonal and customer service skills
Demonstrated experience utilizing the Defense Travel System (DTS); Mission Execution Tracker (MET) to track and schedule travel
Demonstrated experience utilizing PeoplesoftS2 is an Equal Opportunity EmployerWe celebrate diversity and are committed to creating an inclusive environment for all employeesWe do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristicsS2 prohibits third-party solicitation from any recruiter or outside source regardless of the cause being represented. More...

Register an account with us and set up job agents! We'll email you immediately when jobs like this are posted on our site.