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Accounts Payable Supervisor -Hybrid/Remote - Rockville Maryland
Company: Disability Solutions
Location: Rockville, Maryland
Posted On: 04/19/2024
Job Description Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.Westat is committed to building a diverse workforce and a culture of inclusivity, belonging and equity for all. We believe that our greatest strength draws on the different backgrounds, cultures, perspectives and experiences of our employees.Job Summary:As an Accounts Payable Supervisor, you will play a pivotal role in overseeing the day-to-day operations of the accounts payable function within our organization. Working closely with the P2P Manager, you will lead a team of accounts payable specialists to ensure the accurate and timely processing of invoices, payments, and expense reports. Your responsibilities will include supervising the team, resolving escalated issues, and implementing process improvements to enhance efficiency and accuracy. Additionally, you will collaborate with cross-functional teams to streamline procedures, maintain compliance with company policies and regulatory requirements, and contribute to financial reporting accuracy. The ideal candidate will possess strong leadership skills, attention to detail, and the ability to work effectively in a fast-paced environment while delivering high-quality customer service to internal and external stakeholders.A hybrid work arrangement is preferred, with the ability to be on-site in Rockville, Maryland 1-2 days per week.Job Responsibilities: - Manage and oversee the day-to-day operations of the accounts payable team, ensuring accurate and timely processing of invoices (PO and non-PO), posting, payments, and expense reports balancing in compliance with government regulations and contract requirements.
- Manage and maintain Accounts Payable Outlook inboxes. Manage workflow in SharePoint.
- Ensure adherence to government contracting regulations such as the Federal Acquisition Regulation (FAR) guidelines.
- Continuously assess and improve accounts payable processes and procedures to enhance efficiency, accuracy, and compliance. Implement best practices and automation tools to streamline workflows and reduce manual errors.
- Provide guidance and support to ensure team members understand their roles and responsibilities effectively.
- Collaborate with other departments, such as procurement, contracts, and project management, to facilitate the smooth flow of information and ensure alignment with project budgets and contract terms.
- Ensure adherence to company policies, procedures, and ethical standards in all accounts payable activities. Maintain confidentiality and integrity of financial data and transactions.
- Provide A / P related backup for customer billings to A / R personnel.
- Respond to vendor inquiries and internal stakeholders in a timely manner and assist with resolving payment issues.
- Assist with year-end 1099 filling.Basic Qualifications:
- Bachelor's degree in business, accounting or finance and a minimum of 8 years of AP experience to include a minimum of 2+ years of AP leadership/supervisor experience.
- A minimum of 5+ years' experience in Costpoint software to include working experience with AP Module, Materials Module.
- Demonstrated knowledge and work experience with procure- to - pay cycle and GovCon.
- Attention to detail and accuracy in processing invoices, payments, and expense reports.
- Demonstrated communication skills for interactions with vendors, colleagues, and other stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), to include experience with pivot tables and v-lookups.
- Experience with AP invoice automations, vendor management, and Purchase Order process.Preferred Qualifications:
- Certifications such as Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP)
- Relevant training or certification in government contracting regulations and compliance may also be beneficial.
- Demonstrated analytical and problem-solving skills, with the ability to identify and resolve complex issues.Other Required Qualifications:
- Demonstrated communication skills for interactions with vendors, colleagues, and other stakeholders.
- Meet urgent company and departmental requests during business hours, including during hybrid days.
- Demonstrated organization skills, including time management ability, ability to prioritize tasks effectively to meet deadlines.
- Ability to work independently as well as collaborate with teams, managers and/or clients.
- Demonstrated initiative and detail oriented.Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Subject to plan requirements, employees may participate in:
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