Accounts Payable Representative I - Providence Rhode Island

Company: UNFI
Location: Providence, Rhode Island
Posted On: 04/26/2024

Purpose: Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup tosuppliers.JOB RESPONSIBILITIES:Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely.Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure accuracy of payment.Data input vendor invoices, debit and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP.Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.Prepare checks for mailing and overnight delivery.Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.Performs other job duties as required.JOB REQUIREMENTS:EXPERIENCE:One year of experience in accounts payable processingSystem Implementation PreferredKNOWLEDGE:Basic understanding of accounting, reconciliations and accounts payable functionsAdditional training in bookkeeping concepts and procedures preferredWorking knowledge of MS Office SuiteSKILLS/ABILITIES:Strong administrative skills including attention to detail, organizationAbility to communicate well verbally and in writing with internal departments, vendors, andcustomersAbility to work well in a team environment and develop relationships with internaldepartments to resolve disputes and outstanding issues quicklySelf-starter who takes initiativeAbility to maintain a high degree of confidentialityThe above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel soclassified may vary within each department and/or location.All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor. More...

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