Administrative Assistant Bi-Lingual- Spanish - Portland Oregon

Company: Commonwealth
Location: Portland, Oregon
Posted On: 04/26/2024

We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred.Comprehensive Benefits package that includes: - Competitive hourly/salary rate - Medical/dental/vision/life insurance - Flexible spending accounts - Cafeteria 125 Plan - Long Term Disability - Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired - Accrued personal days - 20 days per year - 401k with a company match Minimum - Two (2) years administrative, secretarial or clerical experience - Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) - Regular and on-time attendance - Excellent verbal and written communication skills - Excellent organizational skills - Professional demeanor and appearance - Internet literate - Ability to learn processes and procedures quickly - Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: - Complete and stay on top of all tasks delegated by regional managers and supervisor - Manage the entire abandonment process from start to finish for properties in your portfolio - Process rent increases annually - Mail resident bills monthly - Be able to process rent payments received at the corporate office - Train and be a resource for community managers - Maintain constant correspondence between regional managers and community managers - Cover the front desk when the receptionist is absent - includes processing and tracking applications - Process notices including 30 day, 72 hour, etc. - File FED's and pull DMV records - Complete community newsletters and miscellaneous fliers - Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees - Complete assigned tasks on community onboarding and offboarding checklists - Complete assigned tasks on employee onboarding and offboarding checklists - Maintain website by keeping information current - Create and update procedures - Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly WagePIf16418b0a2c6-31181-34245887 More...

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