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Procurement & Mailroom Assistant - Alfred New York
Company: Alfred University Location: Alfred, New York
Posted On: 04/18/2024
This position will support both the Procurement Services and Powell Campus Center Mailroom Operations. In the mail room they will assist with the processing of USPS and other special carrier deliveries for students with Powell Campus Center mailboxes and all letter mail and intra-campus mail for faculty and staff. In the Procurement Office, they are responsible for supporting internal and external customers when they reach out for assistance. They support the Procurement Office by being the clerical support for the team. Schedule will mainly be half days in each office space, but that may be modified based on departmental needs. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week. Salary/Rate:$15.00-$16.00 per hour, 35 hours per week Essential Function - In the Powell Campus Center Mailroom, the individual will:
- Receives incoming USPS mail and packages
- Receives and logs in UPS, FedEx, Amazon, and other special carrier packages for students, faculty, and staff
- Hands out packages to students after confirming their identity and logging the pickup in the system
- Sorts and slots mail into students and faculty/staff mailboxes
- Processes outgoing campus letter mail and packages
- Provides customer service at the mailroom window
- Supervises the mailroom when the mailroom coordinator is out of the office
- In the Procurement Office, the individual will:
- Serve as front-line contact for customers of the Procurement Office
- Manage store credit cards including signing them in/out, logging usage, and submission of receipts to the Business Office
- Responsible for setting up tax exempt status with new credit card vendors
- Responsible for use and reconciliation of a departmental credit card for purchases that cannot be processed on a purchase order
- Support the Procurement Staff as requiredOther Duties & Responsibilities
- Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives
- Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
- Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identitiesand experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience
- Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
- Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
- Effective written and oral communication skills
- Contributes to the overall success of the University by performing other duties as assignedQualifications-Education & Experience, Knowledge, Skills & Abilities
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