Real Estate Executive Assistant - Long Branch New Jersey

Company: William Hagan Group brokered by eXp Realty
Location: Long Branch, New Jersey
Posted On: 05/21/2024

We're in search of a highly organized, detail-oriented, professional real estate executive assistant to serve as the chief integrator for our expanding real estate office. We are looking for experienced candidates who have and want to continue to succeed at a high level. Your responsibilities include documenting and creating systems for the different procedures for maximized efficiency and scalability, employing models for excellent customer service for clients, systematizing information in the client databases, documenting systems, and leading as a shared growth leader in our fast-growing organization. In addition, you'll need to set meetings, schedule training calendars, and assist with other teams' needs. Applicants should be highly organized, highly accountable, decisive, and thorough, have system and process-building experience, and have great written and verbal skills. Ready to join a top-producing real estate team primed to go to the next level? Profit share, revenue share, and growth incentives abound! Start your application today!

Responsibilities:
Creation of Standard Operating Procedures:
--- Develop and document standard operating procedures (SOPs) for administrative tasks and processes within the real estate team
--- Streamline workflows, improve efficiency, and ensure consistency in operations through the implementation of SOPs
--- Train team members on new procedures and provide ongoing support to ensure adherence


Marketing Support:
--- Collaborate with the marketing team to develop and execute marketing strategies to promote properties and the team's services
--- Create compelling marketing materials, including property flyers, brochures, and online listings, adhering to brand guidelines
--- Coordinate the distribution of marketing materials through various channels, both online and offline


Social Media Management:
--- Manage and maintain the team's social media accounts, including but not limited to Facebook, Instagram, Twitter, and LinkedIn
--- Develop engaging content and schedule regular posts to increase brand visibility and audience engagement
--- Monitor social media activity, respond to inquiries, and foster positive interactions with followers


Transaction Coordination:
--- Serve as the primary point of contact for clients, agents, and vendors throughout the transaction process
--- Coordinate and schedule appointments, property showings, inspections, and closings, ensuring timely completion
--- Assist in the preparation and distribution of transaction-related documents, contracts, and disclosures


MLS Data Entry:
--- Maintain accurate and up-to-date listings on the Multiple Listing Service (MLS) database
--- Input new listings, update property information, and ensure data integrity and compliance with MLS regulations
--- Monitor MLS activity and provide regular updates to the team on market trends and new listings


Leverage:
--- Assists in tasks that give sales reps leverage to sell
--- Develop and research systems to increase workflow efficiency
--- Network with other top professionals on topics such as recruiting, technology, CRM development, etc.
--- Build and solidify client relationships through SOPs, client events, and 36 touch

Qualifications:

--- Real estate experience preferred but not required
--- 2+ years experience as a personal assistant, office manager, or related position
--- Can work on deadline and handle private client information
--- Experience using word processing programs, spreadsheets and Multiple Listing Service
--- Strong interpersonal skills and time management skills
--- Proficiency in marketing techniques and social media management
--- Strong organizational skills and high attention to detail
--- Experience with transaction coordination and MLS data entry
--- Ability to develop and implement Standard Operating Procedures

About Company:
We are a rapidly growing top-producing Real Estate Team brokered by eXp Realty that deals with all facets of real estate. Our mission is to empower people to achieve their goals through real estate. We value grit, resilience, integrity, personal development, and humility. We are looking for quality people to work in a fast-paced environment that demands high attention to detail and customer service.



eXp Realty is the fastest-growing real estate company in the US. More...

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