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Event/Conference Consultant - Boston Massachusetts
Company: Innova Solutions
Location: Boston, Massachusetts
Posted On: 05/14/2024
Innova Solutions is immediately hiring for an Event/Conference Consultant Position type: Contract Duration: 8+ months Location: Boston MA 02210 or Springfield MA 01111 As an Event/Conference Consultant 5 you will: The OpportunityClient is hiring for the role of an Event/Conference Consultant.In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events.You will be responsible for executing the stakeholder's vision within the budget parameters.Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation.This role is a part of the Event and Conference Management Team. The TeamClient's Event and Conference Management team manages all Client sponsored conferences, events, and meetings from discovery through execution.Our strategy is to streamline event management, identify cost savings, and seamlessly execute Client sponsored events.The ImpactResponsibilities will include but are not limited to:Management of Client business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.Development of program specs and communications with vendors to clearly communicate execution needs of the event.Schedule and lead planning meetings with stakeholdersClear follow up communications with event stakeholders ensuring awareness of project deadlinesOn-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team membersOrdering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signageProject management of event registration websites and mobile app buildsProof registration websites and mobile apps to ensure details are correct before launchesHave a team mentality, effectively collaborating with fellow team members areas across the enterprise.Demonstrate agility and flexibility to work on new areas or special projects as needed.Strong budgeting acumenStrong communication skillsExperience supporting with executive leadershipTech-savvy and able to learn/adopt new technology tools and platforms quicklyOrganized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a planAdvanced experience in PowerPointProven written and communication skillsThe Ideal QualificationsProject management/program management skillsBusiness communications experienceAdvanced experience with AirTable and CVENTContinuous improvement mindset with a commitment to introducing new and innovative ideas and communications approachesStrong attention to detailAbility to work with a variety of behavioral styles & levels of managementAbility to think and adapt quickly to a fast-moving range of issues while remaining calm under pressureAbility to be proactive, anticipate and problem solve quicklyAvailability to work nights and weekends as needed for event executionEvent agency experience a plusWilling and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)Education: Bachelor's degree> The ideal candidate will have: Top required Advanced experience with AirTable and CVENTAt least 7+ years' experience in meeting/event/conference planning> Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Deepak Kumar SinghSenior Associate - Recruitment PHONE (512-693-4571) EMAIL () PAY RANGE AND BENEFITS: Pay Range*: $42.00 - $48.00 per hour> *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: |
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