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Office Manager, Hematology/Oncology Research - Boston Massachusetts
Company: Boston Medical Center
Location: Boston, Massachusetts
Posted On: 05/03/2024
Position: Office Manager, Hematology/OncologyResearchLocation: Boston, MASchedule: 40 hours per weekABOUT BMC:At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.You'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment. POSITION SUMMARY:The position will provide direct administrative support to the section chief and the administrative director. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner. Aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items. Serves as the resident expert on department policies & procedures.JOB RESPONSIBILITIES:
- Schedules appointments and meetings, takes meeting notes, follows up on meeting-generated tasks and maintains calendars
- Independently composes high level correspondence, documentation, and presentations of professional quality
- Edits/proofreads all written materials and verifies validity of data for all documents and reports prior to submission/distribution
- Coordinates specific projects; providing leadership in project management, acts as liaison between departments
OTHER
- Organizes and coordinates departmental meetings or committees, including reserving conference rooms, setting up room equipment and procuring food and beverage if necessary
- Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans.
- Assists with the coordination of the academic appointments and promotions process for faculty within the Section. Provides assistance completing various forms required to complete packets for submission.
The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities requiredJOB REQUIREMENTSEDUCATION: - Bachelor's Degree or equivalent combination of training and experience. EXPERIENCE:
- Work requires five to seven years of experience within a management or administrative position.KNOWLEDGE AND SKILLS:
- Requires strong organizational, interpersonal and communication skills.
- Must effectively communicate in a highly professional manner.
- Proficient in all Microsoft Office products. Previous supervisory experience.
- Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
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