Part-Time Administrative Support Coordinator - Indianapolis Indiana

Company: Indiana University
Location: Indianapolis, Indiana
Posted On: 04/27/2024

DepartmentDEAN MED-MEDICAL STUDENT EDUCA (IN-DMSE-IUINA)Department InformationIndiana University School of Medicine (IUSM) is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.As the nations largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve, but also pursues the values of diversity, equity and inclusion that inform academic excellence. We desire candidates who enhance our representational diversity, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and well-being for all throughout the state of Indiana.The Service Learning Coalition (SLC) is a student-led group that fosters student leadership through engagement with community service learning experiences. SLC provides opportunities for students to gain skills in leadership, peer mentoring and assessment while engaging with their community through service. SLC works with IU School of Medicine service learning professionals to foster and develop strong community relationships.Job SummaryThis position assists the Director of Medical Service Learning (SLC) at Indiana University School of Medicine (IUSM).Department-Specific Responsibilities

• Schedules meetings, manages calendar, and prepares meetings for the Director (Microsoft Outlook, Teams and Zoom).
• Organizes travel and reimbursement for the Director and occasionally medical students.
• Assists with background checks for AmeriCorps, which involves carefully managing the entire process based on grant audit standards.
• Assists with Service-Learning funded events and purchase requests.
• Assists with financial management and budget tracking (Excel).
• Assists with Friday office coverage in IUSM Student Affairs Office.
• Performs tracking and analysis of program data (Excel).
• Develops infographics and other graphics for reports and presentations (Excel/PowerPoint).
• Brings innovation, creativity, and energy to the role to help the mission of the program. QualificationsEDUCATIONRequired
  • High school diploma or equivalent (such as HSED or GED).Preferred
    • Some college. WORK EXPERIENCERequired
      • Administrative or office experience. SKILLSRequired
        • Strong organizational and multitasking skills.
        • Excellent communication and interpersonal abilities.
        • Strong Microsoft Office Suite skills particularly in Excel and PowerPoint (Word, Excel, PowerPoint, Outlook, Teams).
        • Strong attention to detail.
        • Demonstrates careful planning abilities.
        • Ability to meet deadlines. Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Additional InformationThis position is not eligible for visa sponsorship.Work LocationIU IndianapolisAdvertised Salary$15 per hour.Work HoursAverage of 15 hours per week.Ability to work approximately 10:00 am - 3:00 pm most Friday's is preferred. Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
          • Multiple plan options for medical insurance
          • Dental insurance
          • Health Savings Account with generous IU contribution
          • Life insurance, LTD, and AD&D options
          • Base retirement plan contribution from IU, subject to vesting
          • Additional supplemental retirement plan options
          • Tuition benefit for IU classes
          • 10 paid holidays per year
          • Generous Paid Time Off
          • Paid Parental Leave
          • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: Part Time EmployeeFLSA: NonexemptJob Function: Part Time EmployeeJob Family: Part Time EmployeeClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234 More...

                

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