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Human Resources/Office Assistant - Wheeling Illinois
Company: U.S. Tsubaki Holdings, Inc Location: Wheeling, Illinois
Posted On: 05/07/2024
Description:The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki is a leading manufacturer and supplier of power transmission and motion control products. As a part of a vast, international network of corporate and industrial resources, Tsubaki offers its customers the finest state-of-the-art products available in the world and we strive to be the Best Value supplier in the industry. This position provides clerical and administrative support to the Human Resources & Payroll Department, President, U.S. Tsubaki Power Transmission Senior Vice President of Legal, Finance and Administration, and the Wheeling Office. Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description - other tasks may be assigned and expected to be performed. - Manages electronic files using File Manager.
- Scans and electronically files all personnel and payroll related employee documents; legal documents.
- Processes weekly hourly payroll as assigned.
- Verifies new employee payroll set up after on-boarding.
- Conducts various audits as assigned.
- Prepares conversion and/or portability benefit documents for terminated employees.
- Prepares monthly anniversary and birthday postings; posts.
- Coordinates various mailings as needed.
- Sorts incoming mail; prepares outgoing mail.
- Authors Wellness Newsletter.
- Coordinates Wellness gift card/prize distribution.
- Prepares various memos, documents using Word, Excel.
- May assemble various packets of information, such as handbooks, benefits, etc. as needed.
- Assists with coordination of materials for open enrollment.
- Prepares and distributes memos regarding newly hired employees, terminated employees and promotions.
- Manages bulletin board postings.
- Manages swipe cards; issues, replaces, deactivates as needed.
- Coordinates office celebrations, including luncheons, holiday celebrations, retirements and returns to Japan.
- Coordinates all aspects for corporate executive meetings, securing venue, equipment, food and beverages.
- Distributes various documents to employees in office.
- Places orders for office supplies.
- Assists Accounting department with clerical support as needed.
- Other tasks/functions as assigned. Requirements:
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