Administrative Assistant, Food and Beverage - Coral Gables Florida

Company: Disability Solutions
Location: Coral Gables, Florida
Posted On: 05/19/2024

Loews Coral Gables Hotel features 242 guestrooms, including 23 beautifully designed suites, 30,0000 square feet of indoor/outdoor flexible meeting space, an expansive 9th floor pool deck, four Miami-inspired dining outlets and more.Located just four blocks from the Gables' iconic Miracle Mile, the hotel is the centerpiece of The Plaza Coral Gables, a 2.1 million square foot mixed-use development showcasing retail space, dining and entertainment experiences.Loews Coral Gables Hotel is the second Loews Hotel to open in South Florida, joining 25 other properties across the US and Canada that make up the Loews Hotels & Co portfolio.Job Specific

• Greets and assists visitor to the department
• Answers incoming phone calls, directs calls to appropriate department as necessary
• Takes and transmits messages for Director
• Maintains appointment calendar for Director and keeps him/her informed of scheduled commitments
• Prepares and distributes correspondence for department
• Receives, sorts, distributes department mail
• Assists in the preparation and distribution of reports generated by the department
• Maintains reader file for Food and Beverage Department personnel
• Maintains files for and thorough familiarity with contracts for services, materials and supplies
• Maintains trace file for time sensitive activities and materials
• Establishes and maintains files to effectively organize the department
• Controls inventory for office supplies, requisitions same as needed to support operations
• Maintains departmental payroll reports/records and training records and contact file for department personnel
• Maintains accurate contract and contact information for vendors, suppliers and other organizations doing business with Loews (Insert Hotel Name)
• Assists in the preparation of monthly inventory reports
• Assist in the completion of special projects as assigned by the Director
• Assists other Food and Beverage department personnel as necessary to ensure smooth operation of department
• Other duties as assignedGeneral
  • Promotes and applies teamwork skills at all times
  • Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
  • Is polite, friendly, and helpful to guests, management and fellow employees
  • Executes emergency procedures in accordance with hotel standards
  • Complies with required safety regulations and procedures
  • Attends appropriate hotel meetings and training sessions
  • Maintains cleanliness and excellent condition of equipment and work area
  • Complies with hotel standards, policies and rules
  • Recycles whenever possible
  • Remains current with hotel information and changes
  • Complies with hotel uniform and grooming standardsQualifications
    • High School diploma or higher
    • Three to five years experience Administrative Assistant/Secretarial
    • Proficient in office equipment operation, keyboard 50 wpm, computer software; Win95, Word, Excel
    • Effective management, leadership, organizational and communication skills
    • Guest service oriented, with excellent Hospitality skills
    • Ability to work flexible schedule to include weekends and holidays More...

          

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