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LEGAL ASSISTANT II - Miami Florida
Company: State of Florida
Location: Miami, Florida
Posted On: 05/02/2024
Requisition No: 825090
Agency: Office of the Attorney General
Working Title: LEGAL ASSISTANT II - 41000168
Pay Plan: Career Service
Position Number: 41000168
Salary: $32,760 - $35,700 Annually, commensurate with experience
Posting Closing Date: 04/27/2024
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"This is a re-advertisement. Prior applicants need not re-apply".
Our Organization and Mission: The Office represents the State of Florida in st
ate and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Pay: $32,760 - $35,700 Annually, commensurate with experience
Position Summary: This position is in the Consumer Protection Division in the Miami Bureau. This position works as part of a legal support team handling administrative and legal support responsibilities. It is a full-time, highly responsible position that requires the individual to work independently with limited supervision. Strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively are essential. This position operates in a fast-paced environment and assists a team of attorneys and investigators. The ideal candidate will have strong spelling and grammar, proficiency with Microsoft Word and Excel, proficiency with Adobe Pro, experience working in a legal environment in a support role, or experience working as an executive assistant in a professional business environment, and will be bilingual in English and Spanish.
Qualifications: A high school diploma or equivalency and two (2) years of secretarial/clerical experience.
A completed year of education can substitute on a year for year basis for required work experience.
Preference will be given to applicants with:
- Experience working in a law firm, courthouse, or legal department in a support role, OR experience working in a professional business office in a support role.
- Paralegal Certification or graduation from an accredited paralegal or similar training program, or to students currently enrolled in one of these programs.
- Applicants with strong spelling and grammar skills as demonstrated in their application documents.
- Applicants bilingual in English and Spanish. ** An administrative skills exercise will be administered as part of the selection process. In order to advance to the next stage of the selection process a passing score of 50% is required. These skills exercises may take place at any stage of the selection process and must be completed in-person at one of the OAG offices in Florida. An Excel skills exercise may also be administered as part of the selection process. **
The Work You Will Do: The responsibilities of this position include, but are not limited to the following:
Legal Case Management: - Draft, edit and prepare legal documents under the supervision of attorneys and staff.
- Prepare routine correspondence based on preapproved document templates.
- Calendar deadlines in accordance with applicable rules of procedure.
- Electronically file documents with courts.
- Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
- Update case management system and notes and assist with data collection and reports.
- Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
- Maintain internal case dockets and case files.
- Secure supplemental case information.
- Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
- Assist with coordination of service of process and subpoenas.
- Assist with obtaining transcripts and court records.
- Transcribe dictation as needed.
- May accompany attorneys to court and assist as required.
- Coordinate meetings, depositions, and or court appearances including space, time, place and notify all participants.
- Assist victims and witnesses.
- Generate subpoenas and update case management system from returns. General Administrative:
- Maintain calendars.
- Entering time into billable hours reports.
- Arrange travel itinerary and hotel accommodations and reimbursement forms.
- Arrange conference calls and meetings.
- Research and prepare reports.
- Receive, scan, and distribute incoming mail.
- Responsible for all administrative activities as required.
- Bilingual employees who are able may be asked to assist in translations as needed.
- Notarize documents as needed if a notary.
- Train lower-level Legal Assistants.
- Serve as an administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
- Assist in public record responses, invoicing, redacting, and dissemination.
- Perform any and all duties as required. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts
- Tuition waivers.
- And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com. IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application. |
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