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Administrative Business Partner to Head of US Government Affairs & Public Policy - Washington DC
Company: Blackrock, Inc. Location: Washington, DC
Posted On: 04/27/2024
DescriptionAbout this roleBlackRock has a long history of service as a trusted, expert resource to governments and policymakers around the world. Since the Government Affairs & Public Policy team was created in 2009, it has steadily grown, transformed, and established BlackRock as a respected advocate for investors and the millions of retirees we serve. In recent years, that work has extended to long-term challenges such as the retirement crisis, energy security, and investment in critical infrastructure.This role is for an Administrative Business Partner supporting the Head of US Government Affairs & Public Policy based in Washington, DC. We are looking for a great teammate with a positive attitude who is deeply motivated and able to thrive working with senior leaders and partnering with other administrative professionals.Key Responsibilities: - Demonstrate thoughtful management of leader's time against priorities and ensuring that he is prepared for meetings, including making recommendations to leader(s) regarding prioritization, delegation, and organization
- Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details
- Take ownership of key deliverables and structuring work to achieve goals, seeing the big picture and understanding the long-term impacts
- Reception and administrative coordination for senior leaders, including serving as the point of contact and greeter for external visitors to our office, coordinating meetings and video calls with multiple participants across global time zones and calendar management for multiple team members
- Ability to handle sensitive matters with a high level of confidentiality and discretion
- Partner closely with our executive business manager and COO team to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls
- Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes
- Use Microsoft Word, Excel, PowerPoint and Adobe to produce presentations and regular reporting
- Process gifts & entertainment records and expenses using Concur and the G&E System
- Build and maintain good business relationships with executives and administrative staff across the organization
- Provide additional ad-hoc reception and coordinator duties as neededQualifications:
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