Executive Assistant II - Los Angeles California

Company: The Judge Group
Location: Los Angeles, California
Posted On: 05/10/2024

Position Title: Executive Administrative Assistant Location: Los Angeles, CAJob Summary: The Executive Administrative Assistant will play a crucial role in supporting senior executives and ensuring the smooth operation of our office. This dynamic position involves a mix of administrative tasks, organization, and communication. The successful candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and responsiveness.Responsibilities:General Office Management:Oversee day-to-day office operations, including maintaining supplies, restocking, and ensuring a well-organized workspace.Receive and distribute packages efficiently.Expense Reporting:Assist executives with expense reporting, ensuring accuracy and compliance.Event Coordination:Plan and execute company events from start to finish, including registration, supplier coordination, and management invitations.Handle parking validation for events.Meeting Scheduling:Coordinate in-office meetings, ensuring optimal use of executives' time.Mail Organization and Delivery:Sort and organize incoming mail.Ensure timely delivery of important documents.Communication:Maintain effective communication via email, Teams, and in-person interactions.Be responsive and proactive in addressing inquiries.Nice-to-Have Skills:Ticket Management:Potentially work on tickets related to office operations, suite ticket requests, and issue management.Utilize appropriate tools for efficient ticket handling.Primary Office Administration:Collaborate closely with the immediate team to handle day-to-day administrative tasks.Soft Skills:Adaptability:Thrive in a growing environment where each day may bring new challenges.Work independently and take initiative to solve problems.Quick Learner:Adapt to changes and learn new processes swiftly.Teamwork:Collaborate effectively with colleagues.Embrace a startup-like atmosphere where flexibility is key. More...

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