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Service Support Assistant I - Los Angeles California
Company: Vanderlande Industries Location: Los Angeles, California
Posted On: 05/09/2024
Job TitleService Support Assistant I Job Description Job Duties and Responsibilities: - General administration of site: provide administrative assistance to management, respond to daily emails, create and submit expense reports, order and maintain office supplies; take meeting minutes
- Manage payroll process; consisting of tracking employee time as related to prevailing wage and overtime, certifying and vetting hours for approval by management before submittal to Payroll
- Document management and tracking - logging incoming and outgoing documents
- Manage appointments and coordinate meetings.
- Prepare monthly reports for the customer.
- Data entry on Industry Safe and Maximo CMMS.
- LAWA Badge Coordinator and CBP Seal Coordinator-Coordinate and process SIDA badge applications and renewal paperwork.
- LAWA Driving Training coordinator
- Track site vehicle maintenance, including regulatory inspections, repairs, and certifications
- Assist Service Manager in general tasks, including but not limited to generating reports, presentations, securing subcontractors, filing, and organizing.
- Support Service Manager and Human Resources in hiring and onboarding. Coordinating interviews for candidates; submitting completed new hire forms; answering employee questions regarding general HR topics
- Generate PO requests and new vendor set-up
- Participate in a weekly team meeting
- All other duties determined by site manager in support of O&M contact and operations Basic Qualifications:
- High School Diploma or GED certificate
- Administrative or office management experience
- Experience with Payroll Administration and Processing
- Experience handling multiple tasks in a high-energy office
- MS Office (Word, Excel, PowerPoint)
- Detail Oriented
- Self-starter and pro-active
- Decision-making ability
- Working knowledge of computers and equipment Preferred Qualifications:
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