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Administrative Associate - Stanford California
Company: Stanford University Location: Stanford, California
Posted On: 04/24/2024
The Department of Radiology at Stanford University is comprised of world-renowned people and programs. As we plan to play a very important role in the development of personalized medicine, by moving advances from the laboratories to the clinic for improved patient-centric care, our Administrative Associates play a vital role in helping our department accomplish this. The Department seeks an Administrative Associate 2 who will provide on-site office management for the Lucas Building occupants and administrative support for the four magnets. Candidates should be highly organized; extremely detail-oriented and able to multitask with ease. Regardless of the assignment, candidates will be expected to demonstrate strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a "can-do" attitude and pleasant demeanor, extraordinary communication skills that allow interaction with a diverse group of people are desirable. Duties include: Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.*- Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED):High school diploma and three years of administrative experience, or a combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail. Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS*: |
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