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Senior Office Specialist -Supply Chain - Salt Lake City Utah
Company: Utah Transit Authority Location: Salt Lake City, Utah
Posted On: 04/21/2024
Utah Transit AuthorityJOB SUMMARYDrive your new career forward with UTA as a Sr. Office Specialist -Supply Chain.As the Sr. Office Specialist will: - Assist and support the Director of Supply Chain, Procurement Manager, and Warehouse & Inventory Operations Manager with all Supply Chain administrative functions.
- Monitor incoming purchase requisitions from requisitioners and assigns work to buyers as appropriate.
- Act as the Subject Matter Expert for requisition questions and issues.
- Perform the collection and distribution of change-day route schedules to external customers.
- Administer the employee uniform allowance program with the vendor.
- Facilitate P-card distribution, training, monitoring account code accuracy, and administrative functions for card users.
- Create, update, and maintain department reports and graphs to analyze data, utilizing pivot tables, complex formulas, and formatting in MS Excel and/or PowerBI.
- Tracks and reviews department budget expenses for accuracy.
- Administers Procurement on-line document storage.
- Identifies and implements improvements to gain efficiencies throughout the department.
- Takes minutes and distributes information to department employees and internal customers.
- Serves as initial point-of-contact to all internal customers for purchasing related questions or issues.MINIMUM QUALIFICATIONSEDUCATION/TRAININGAssociates Degree in Business or related field, or equivalent work experience. Course work in office management, business administration, and clerical support preferred. Type 40 words per minute. EXPERIENCEFour years in office management with substantial experience in office coordination between departments and multiple divisions. Experience with computer-based inventory control systems. Must be well organized, with analytical skills, and have the ability to identify issues and problem-solve. Demonstrated ability to exercise resourcefulness and initiative in accomplishing tasks. Demonstrated written and verbal communication skills.Knowledge:
- Office procedures
- Electronic filing system
- JD Edwards preferredSkills:
- Intermediate proficiency in MS Word, Excel, PowerPoint, and Outlook
- Well organized
- Analytical skills
- Demonstrated excellent written and verbal communication skills
- Work with multiple levels of personnel
- Detail-orientedAbilities:
- Quickly achieve user level skills for specialized software programs
- Identify issues and problem-solve
- Exercise resourcefulness and initiative in accomplishing tasks
- Prioritize workThis job requires regular and predictable attendance.- OR an equivalent combination of relevant education and experience.[UTA reserves the right to determine the equivalencies of education and experience.]UTAs benefits package for full-time administrative employees includes:
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