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Program Coordinator - Philadelphia Pennsylvania
Company: University of Pennsylvania
Location: Philadelphia, Pennsylvania
Posted On: 04/26/2025
Program Coordinator
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Program Coordinator
Job Profile Title
Coordinator B
Job Description Summary
This position provides a high level of administrative support to the Office of Equity, Inclusion and Community Engagement requiring sound judgement and initiative. A high degree of initiative is demonstrated through a proactive, synergistic approach that anticipates the needs of the Associate Dean for DEI and the Executive Director of Community Engagement and their respective offices
Job Description
Job Responsibilities
Under the direction of the Associate Dean for DEI and Community Engagement, this role supports activities and reporting, evaluates plan alignments with the Strategic Plan, and coordinates outreach to community and university partners to support various groups internal and external to the School of Nursing. Creates a welcoming and respectful environment for all in the School. Streamlines efforts to maintain excellence in all aspects of this support and outreach role. Develops and manages tools, marketing materials, and resources to support established strategies and events across DEI and Community Engagement. Aligns efforts and activities to amplify the DEI work executed across the School including major initiatives that include the School's heat map and other reporting necessary throughout the year. Utilizes collaborative and inclusive practices to manage and meet deadlines, reporting, and events. Collaborates with school groups in planning community-wide activities . Coordinates signature events, and both DEI and Community Engagement communications, and other year-round activities. Works to enhance the climate for DEI, belonging, and engagement. Becomes familiar with data resources and as needed, designs and uses databases to generate materials for reports, grants, and publications. Analyzes and monitors external trends with respect to DEI and Community Engagement. Coordinates administrative operations including tracking the Offices' budget, expenses, and fund allocation. Coordinates, attends, and supports meetings by handling all necessary arrangements. Prepares minutes, as needed, and coordinates and communicates follow-up actions. Manages multiple projects, routine and ad-hoc, involving multi-media, proposal, and presentation preparations. Utilizes sound judgment, effective planning, and timely follow-up to ensure effective use of the Associate Dean's and Executive Director's time. Manages complex calendars using discretion to prioritize meetings and maintain professional relationships. Composes correspondence and coordinates extensive internal and external communications including the Offices' web and SharePoint sites.
Qualifications
- Bachelor of Arts or Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience is required. Master's preferred. Job Location - City, State
Philadelphia, Pennsylvania
Work Location Information: In normal conditions this position may occasionally (16-24 hrs./wk. or 2-3 days/wk.) work remotely. This position is considered essential for delivering the mission of the School and may be required to work on campus in critical situations such as events and priority meetings.
Department / School
School of Nursing
Pay Range
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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