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Admin Coordinator, Education - New York New York

Company: Columbia University
Location: New York, New York
Posted On: 05/03/2024

Job Type: Officer of Administration

Bargaining Unit:

Regular/Temporary: Regular

End Date if Temporary:

Hours Per Week: 35

Standard Work Schedule:

Building:

Salary Range: $61,500.00 $85,950.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary
Reporting to the Administrative Director of Education, the Administrative Coordinator is a professional responsible for the day-to-day administration of the educational programs and providing overall administrative support for trainees and students.

Responsibilities

- Maintain trainees and alumni files and online databases for accreditation purposes (ACGME, GME Track, FREIDA, ABR) and post-graduate training verifications
- Assists with the development and maintenance of trainees' schedules
- Coordinates didactic and grand rounds lectures
- Records and tracks trainees' conference attendance
- Manage and maintain all information in MedHub including rotation schedules, conference attendance, evaluation distribution, goals and objectives, duty hours, etc.
- Ensures trainees memberships for educational organizations are active and up to date
- Processes all necessary paperwork for hospital and university appointments
- Acts as liaison with regulatory agencies, Dean's Office, Immigration Office and GME
- Coordinates in-service exams
- Manages schedules, evaluations and goals and objectives in MedHub
- Coordinates new trainee orientation
- Organizes and coordinates all aspects of the recruitment process
- Prepares and submits rank order list to the National Residency Matching Program (NRMP)
- Prepares agendas, reports and minutes for PEC, CCC and other educational meetings
- Coordinates educational activities including reserving conference rooms, ordering food, etc.
- Coordinating medical students' educational programs
- Work on special projects for the Program Director and/or Administrative Director
- Additional duties as assigned.
  
  Minimum Qualifications
  - Requires a bachelor's degree or equivalent in education and experience plus 3 years of related experience.
    
    Preferred Qualifications
    - Experience in medical and hospital education administration; experience with medhub and ERAS.
      
      Other Requirements
      - Proficient with Excel and Word.
      - Ability to independently prioritize work.
      - Exceptional organizational skills.
      - Demonstrate initiative and ability to utilize resources effectively.
      - Excellent communication skills (verbal, written, interpersonal).
      - Excellent critical thinking and problem solving skills.
      - This position entails working as part of a team, collaborating with other members of the team and cross-covering as needed.
      - This role requires flexibility to arrive early or stay late as necessary to fulfill daily duties effectively.
      - Must be available to attend and travel to at least one educational conference a year.
        
        Equal Opportunity Employer / Disability / Veteran
        Columbia University is committed to the hiring of qualified local residents.
        More...
        
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