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Administrative Coordinator - New York - New York New York
Company: Howard Hughes Medical Institute (HHMI) Location: New York, New York
Posted On: 05/02/2024
Current HHMI Employees, click here to apply via your Workday account.HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.We are always open to finding self-motivated and highly organized Administrative Coordinator candidates for potential opportunities within our labs in the greater New York City area.The best candidates will be passionate about providing top notch administrative support for our Investigators and helping to foster a warm and welcoming lab environment. A keen eye for details and desire to provide excellent customer service are vital for success, and this role is best fit for someone who is a self-starter and proactive in their support style.Applications are accepted on a rolling basis. You will be contacted by a member of our Recruitment team if your skills and experience appear to be a match when a role opens.Principal Responsibilities: - Provide administrative support for the HHMI Investigator
- Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator
- Coordinate domestic and international travel arrangements and prepare detailed travel itineraries
- Organize weekly laboratory meetings, special seminars, and laboratory outings
- Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form
- Work with researchers on visa and academic appointment issues
- Order office supplies and reconcile monthly purchasing card expenses
- Assist lab staff with onboarding requirements and HMS appointments
- Coordinate letters of recommendation
- Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists through multiple systems
- Keep laboratory website updated
- Serve as a liaison between investigator and various administrative offices
- Handle phone calls, screen and greet visitorsRequired Skills:
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