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Events Associate - New York New York
Company: Disability Solutions
Location: New York, New York
Posted On: 04/28/2024
Together we fight for everyone's opportunity for a better financial future. We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough ... we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage - Apply Now Get to Know the Opportunity:Voya Investment Management (Voya IM) is looking for a highly client-focused and detail-oriented events marketing associate who displays a high level of professionalism and willingness to handle planning and administrative details of meetings, events, and marketing programs.The Contributions You'll Make: - Meet, plan, outline and project manage event with stakeholders to gain an understanding of the event's purpose and goals
- Scout and inspect event venues that they meet the client's requirements and work with vendors to get bids and determine best fits for the budget and goals of the event
- Coordinate event logistics and services, including compliance approval, technology and equipment, food and beverages, transportation, lodging, travel and more
- Manage the budget and ensure event stays within guidelines; ensure vendors are paid
- Ability to multi-task and work on multiple meetings, conferences, and events for internal clients simultaneously
- Create and send event marketing communications/invitations via email
- Support online event registration portals including building registration websites
- Send and track correspondence with speakers and panelists
- Support meeting preparation, supplies ordering and packing/shipping of event materials
- Staff event and manage onsite event registration; includes occasional travel to regional meetings
- Data entry and daily administrative functions
- Create invoices and receipts as requested; track expenses for event budget reconciliation
- Create online evaluations and prepare post-event reports
- Assist with management of external sponsored conferences, including but not limited to, managing deadlines, ordering promotional materials and ordering/shipping promotional materialsMinimum Knowledge & Experience:
- Bachelor's degree
- At least 2 years of marketing and/or event planning experience ideally in financial services
- Experience in planning or coordinating events for large organizations is preferred
- Effective written and communication skills
- Strong ability to prioritize and manage multiple projects independently and simultaneously, meet deadlines and adapt to changing priorities and timelines
- Ability to liaise across the Company at all levels and capable of managing internal & external relationships.
- A genuine team player that believes in the power of collaborative work and interacts with co-workers in a collegial and respectful manner
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to travel as needed. #LI-MG1Compensation Pay Disclosure: Voya is committed to pay that's fair and equitable, which means comparable pay for comparable roles and responsibilities. The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting. Actual compensation offered may vary from the posted salary range based upon the candidate's geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. $64,000 - $80,000 USDBe Well. Stay Well. Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That's why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.What We Offer
- Health, dental, vision and life insurance plans
- 401(k) Savings plan - with generous company matching contributions (up to 6%)
- Voya Retirement Plan - employer paid cash balance retirement plan (4%)
- Tuition reimbursement up to $5,250/year
- Paid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
- Paid volunteer time - 40 hours per calendar yearLearn more about Critical Skills At Voya, we have identified the following critical skills which are key to success in our culture:
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