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Wellness Center Office Assistant - Alfred New York
Company: Alfred University Location: Alfred, New York
Posted On: 04/17/2024
The purpose of this position is to support the smooth functioning of the Wellness Center, which includes being the initial point of contact for students, coordinates medical records, provides extensive support for the student health insurance program, and performs administrative oce manager functions in collaboration with the Assistant /and or Director. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked more than 40 in a payroll week. Salary/Rate:$15.00-$16.50 per hour, 40 hours per week Essential Functions: - Plays the primary role in ensuring a pleasant, condential waiting room is maintained
- Assist with opening day check in, checking paperwork and insurance
- Opening and Closing Wellness Center
- New hire setup and orienting to front desk
- Billing and enrollment of International Insurance
- Responsible for the Immunization Compliance Process for all Alfred University students in accordance with New York Department of Health Public Health Law (this includes all Downstate students)
- Performs a variety of computer assignment's ranging from monthly reports, quality improvement studies, administrative correspondence, etc
- Represents Director, Nurse Practitioner, Nurse and Counselor by screening incoming telephone calls, recording a transmitting messages, scheduling, receiving, and announcing scheduled patients and visitors, screening unscheduled patients and visitors, arranging referrals to other health care provider and scheduling appointments for consultations
- Synthesize and maintain all monthly budget components, in conjunction with the director
- Balance all monthly credit card activity
- Veries receipt of supplies with purchases and budget management
- Orders all oce and educations supplies for the Wellness Center
- Assist AU Food Pantry student sta with ordering food and supplies, as needed
- Document telephone conversations concerning student health and counseling accurately in medical records
- Arrange meeting, appointments, interviews, travel related to the Director and other sta member's request
- Opens, reviews, prioritizes and distributes mail for all Wellness sta
- Veries Insurances for all incoming students and students accessing the Health Center
- Assist students with questions and billing issues for local hospitals
- Performs duties including but not limited to ling, scanning, typing letters, photocopying and faxing
- Keeps oce equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies and preforming preventive maintenance
- Recognizing and deals competently with emergency situations notifying medical/counseling sta as appropriate
- Demonstrates ability to carry out the mission of Alfred University Wellness Center
- Independently performs assigned duties and responsibilities plus seeks education opportunities for professional growth
- Supports the Wellness Center interests in diversity, cultural competency, weakness and team cooperation
- Plays an integral role in the quality assurance program addressing medical records componentsOther Duties & Responsibilities:
- Familiarity with HIPPA/FERPA privacy laws
- Working knowledge of medical language
- Above average typing abilities, extensive knowledge of computer software including but not limited to MS oce products
- Ability to remain calm in crisis
- Billing/budget/spreadsheet experience
- Supports and assists in creating intersections for faculty, sta and students that will assist in transforming people's lives
- Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, sta, and students
- Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, sta and students and expanding access to the AU experience
- Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
- Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
- Eective written and oral communication skills
- Contributes to the overall success of the University by performing other duties as assignedQualifications-Education & Experience, Knowledge, Skills & Abilities:
- Formal Education:
- Associate Degree preferred, High School Diploma required.
- CPR certication
- Experience:
- Two year experience in a medical office setting, college health preferred
- working knowledge of medical terminology
- Experience with Medicat and Banner software preferred
- Characteristics/Qualities:
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