Procurement & Mailroom Assistant - Alfred New York

Company: Alfred University
Location: Alfred, New York
Posted On: 04/17/2024

This position will support both the Procurement Services and Powell Campus Center Mailroom Operations. In the mail room they will assist with the processing of USPS and other special carrier deliveries for students with Powell Campus Center mailboxes and all letter mail and intra-campus mail for faculty and staff. In the Procurement Office, they are responsible for supporting internal and external customers when they reach out for assistance. They support the Procurement Office by being the clerical support for the team. Schedule will mainly be half days in each office space, but that may be modified based on departmental needs. This position has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week.

Salary/Rate:$15.00-$16.00 per hour, 35 hours per week

Essential Function

• In the Powell Campus Center Mailroom, the individual will:
  • Receives incoming USPS mail and packages
  • Receives and logs in UPS, FedEx, Amazon, and other special carrier packages for students, faculty, and staff
  • Hands out packages to students after confirming their identity and logging the pickup in the system
  • Sorts and slots mail into students and faculty/staff mailboxes
  • Processes outgoing campus letter mail and packages
  • Provides customer service at the mailroom window
  • Supervises the mailroom when the mailroom coordinator is out of the office
  • In the Procurement Office, the individual will:
    • Serve as front-line contact for customers of the Procurement Office
    • Manage store credit cards including signing them in/out, logging usage, and submission of receipts to the Business Office
    • Responsible for setting up tax exempt status with new credit card vendors
    • Responsible for use and reconciliation of a departmental credit card for purchases that cannot be processed on a purchase order
    • Support the Procurement Staff as requiredOther Duties & Responsibilities
      • Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives
      • Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
      • Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identitiesand experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience
      • Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
      • Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
      • Effective written and oral communication skills
      • Contributes to the overall success of the University by performing other duties as assignedQualifications-Education & Experience, Knowledge, Skills & Abilities
        • High School Diploma required
        • Some retail customer service experience preferredPhysical Demands & Work Environment
          The physical demands described here are representative of those that must be met by an employee to
          successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
          individuals with disabilities to perform the essential functions.
          
          The ability to lift 50 pounds is required. This is a physical job, and moving around, lifting, and bending are all
          required.
          
          Personal Protective Equipment must be worn when required. A respiratory function test and the ability to use respirators may be required. Stairs and uneven surfaces may be present; artificial lifts, etc. may or may not be available. The position may require the incumbent to walk outdoors in all types of weather to other buildings or offices located on the campus. The Campus is located in an areathat contains numerous hills and slopes and may not always be fully accessible for mobility impaired individuals.
          
          About Alfred University
          Lighting the way for students since 1836."We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836."
          
          Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.
          
          Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York.
          
          Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply. More...

              

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