Administrative Assistant - Lynn Massachusetts

Company: Element Care
Location: Lynn, Massachusetts
Posted On: 05/08/2024

Under general supervision, performs a variety of administrative duties such as typing, maintaining calendars, compiling routine reports, creating graphic presentations and filing. Duties and tasks are frequently non-routine. This position receives no instruction on routine work; special projects and requests are well defined. This position is full time Monday thru Friday 8am to 4pm with no weekend or holiday hours. ESSENTIAL RESPONSIBILITIES:

• Uses a variety of software packages to prepare routine correspondence. Proofreads and checks materials for spelling, grammar, layout, and punctuation, making changes as appropriate. This may include assignments of a confidential nature.
• Prepares and formats information into databases and spreadsheets. Verifies data for accuracy and completeness. Compiles information for inclusion in reports.
• Organizes meeting logistics. Prepares meeting materials such as agendas, timelines, reports, and presentations.
• Assists with the preparation of presentation materials including proofreading, editing, and printing.
• Establishes and maintains files and records.
• Sorts and distributes incoming mail.
• Communicates information concerning standard departmental policies and procedures in response to inquiries.
• May maintain calendars, arrange appointments, meetings, and tracking of documentation.
• May provide back-up support for other areas.
• May provide training to other non-exempt personnel.
• Performs other duties as required. JOB SPECIFICATIONS:
  • High school degree or equivalent.
  • Previous (2-3 years) administrative or related experience required.
  • Ability to interact with all levels of internal and external personnel.
  • Ability to maintain confidentiality.
  • Demonstrated analytical and problem solving skills.
  • Strong written and verbal communication skills.
  • In-depth knowledge of standard corporate software packages.
  • Proficiency in typing.
  • Covid vaccine required.EEO StatementElement Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.Element Care is committed to valuing diversity and contributing to an inclusive working environment.
    
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