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Legal Practice Assistant - Boston Massachusetts
Company: Cozen O Connor Location: Boston, Massachusetts
Posted On: 04/28/2024
Cozen O'Connor has an excellent opportunity for a Legal Practice Assistant with strong Subrogation and Insurance field and/or litigation support experience in our Boston office. The ideal candidate is an enthusiastic self-starter who can multitask under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the Firm. The position requires excellent communication, organizational and computer skills for assisting attorneys in various practice groups. Job Duties and Responsibilities: - Maintain attorney's agenda - follow-up as needed and confirm multiple meetings throughout the workday
- Manage attorney phone calls, including receiving/screening calls and setting up conference calls
- Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
- Participate in weekly meetings and manage the agenda and minutes
- Proofread all work for both content and context
- Make extensive travel arrangements
- In conjunction with Finance, maintain billing rates
- Prepare and submit conflict checks and NBIs
- Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
- Use the Firm's docketing program. Enter all required scheduling and dates in the program
- Coordinate CLE training classes
- Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
- Monitor emails for both self and attorney being supported
- Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
- Maintain client contact lists for marketing events Additional Responsibilities:
- Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
- Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
- Ordering of all catering requests for meetings on behalf of all departments
- Submitting vendor invoices and expense reports through Chrome River
- Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
- Other administrative projects as assigned Qualifications and Requirements:
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