 |
Administrative Assistant II (Ministry Engagement and Support) - Louisville Kentucky
Company: Presbyterian Church USA
Location: Louisville, Kentucky
Posted On: 05/02/2025
OverviewThe national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshiping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God's love extends to all people. This community comprises the staff of national entities: the Interim Unified Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.Position Purpose: To provide detailed and administrative support to the Director, Ministry Engagement & Support (MES), and the overall work of MES. The role will work hybrid in Louisville, Kentucky.Roles and Responsibilities: Coordinate administrative logistical tasks related to the director's office including communications with the MES team Responsible for scheduling, maintaining, and managing calendars, travel arrangements and related meetings Coordinate details of visits to congregations and mid-councils. Work closely with MES and its various teams and employees Receive, channel, or respond to incoming communications from internal and external stakeholders as directed/needed by the department Director Coordinate production of MES collateral materials Data entry into Raiser's Edge, mail merges, and providing information to people traveling to congregations and mid-councils Maintain and update flow charts that show communication with a variety of constituencies and stakeholders Work with staff/ team members to process vouchers and related office expenses, travel reimbursements, and other mailings as requested/ directed by the MES Director Customer service to individual donors and/or other constituent groups who have questions about giving or requesting follow-up information Handle requests for mailing of resources from a variety of PCUSA stakeholders and constituencies. Other duties as assigned.Essential Position Requirements: - High School Diploma required. Associate degree and or Bachelors degree in a related field preferred.
- Three to five years of experience in an administrative role or equivalent combination of education training and experience.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as record keeping and filing.
- Ability to work independently.Helpful Skills:
- Have a deep understanding and commitment to cultural and racial ethnic inclusiveness. Values diverse groups, ethnicity, genders, communities, cultural constituencies and points of view. Able to relate well to people from all walks of life and of varying theological perspectives.
- Ability to speak one or more languages other than English very helpful.Required Competencies:
- Ability to interact and communicate collaboratively with individuals from different racial, ethnic, cultural, and theological backgrounds .
- Works together in an inclusive community, invites input, shares ideas, and seeks the best ways to accomplish common goals.
- Takes responsibility for actions and works with integrity, transparency.
- Responds to being timely, helpful, enthusiastic, and mission centered.
- Works with energy, intelligence, imagination, and compassion.
- Understands and values differences in various cultures within the organization. Manages dynamics of cultural differences within a work group. Adapts to cultural diversity by continuously learning about differences and creates opportunities for staff to learn about one another.
- This philosophy favors taking responsibility for one's actions. People who practice this approach claim their own mistakes, seek to make them right, and celebrate their wins while sharing credit with their colleagues.
- Recognize the importance of rest and renewal and maintain an appropriate balance between work life and personal life by adapting to changing needs at work, taking time to pursue personal interests, seeking others' help and discernment when needed and responding appropriately when they are over committed or when faced with stressful or dynamic situations.Physical Requirements:
|
 |
RSS Job Feeds