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Site Administrator I - Iowa City Iowa
Company: ENGIE North America Inc.
Location: Iowa City, Iowa
Posted On: 04/18/2024
What You Can Expect
As the Site Administrator I for ENGIE's University of Iowa location, your role encompasses providing essential support to the Managing Director and Management Team through administrative functions and procurement related to the plants. You will also serve as a Subject Matter Expert on corporate policies and procedures. Your responsibilities include offering effective administrative assistance to plant managers and technical employees as needed.
On a daily basis, you will collaborate with the Plant Leadership team to ensure the reliability of financial statements, operational efficiency, and compliance with laws and regulations. This involves close coordination with settlements and supply groups to ensure accuracy in margin activity, reconciliation of billed revenue, management of Renewable Energy Credits/Allowances settlements, processing ISO invoice payments, reconciling cash forecasts, and fulfilling requests for financial information from auditors and management. You will also be responsible for generating purchase orders to vendors, expediting and ensuring the timely delivery of orders, and closing out purchase orders. Additional purchasing responsibilities include processing invoices, entering receipts, ensuring prompt payment to vendors, and providing training to plant personnel on requisition and purchase order processing. Additionally, you will work with partners and vendors to initiate and maintain contracts for various services such as building maintenance, Parking & Transportation, vehicle maintenance support, vehicle fuel/WEX accounts, uniforms, and PPE programs. In this role, it's crucial to acquire and maintain subject matter expertise in site procedures, office administrative practices, and corporate policies to ensure the efficient operation of the plant administrative office in compliance with standard practices. You will also be responsible for maintaining office continuity and ensuring an adequate inventory of office supplies. Your routine administrative tasks will include data entry, word processing, file maintenance, mail handling, and assisting visitors. Moreover, you will establish and oversee the site filing system, which includes regulatory reports and records, an up-to-date employee database, and other necessary administrative records and reports. Furthermore, you'll assist Managers/Supervisors in scheduling and coordinating travel arrangements for employee workshops and technical training schools, as well as managing staff arrivals and departures in accordance with locally required On-Boarding and Departure procedures.
What You'll Bring
- High School Diploma or GED Equivalent required
- A minimum of two (2) years of experience or education in which you have learned the administrative support functions described previously in a plant or corporate environment
You have excellent communication skills, proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint. You must be able to create spreadsheets and apply functions in Excel, produce professional presentations in PowerPoint, and craft professional communications in Word
Experience with purchasing and purchasing software such as Coupa
- Experience with, or ability to learn Computerized Maintenance Management Systems or time keeping software
You are experienced in planning and working independently as well as being a collaborative team player, accomplishing tasks in this role often requires coordination between multiple departments or with our University stakeholders
Additional Details
This role requires daily attendance at a worksite
Must possess a valid U.S. driver's license/clean driving record Use of company owned vehicles is required
Must be willing and able to comply with ENGIE's policy with respect to COVID vaccination and testing
Must be willing and able to comply with all ENGIE ethics and safety policies
While performing the duties of this job, the employee is not exposed to weather conditions
Could involve some lifting
Compensation
Salary Range: $27.45 - $39.42 USD hourly
This represents the average expected pay range for a qualified candidate.
Actual offered salary may depend on geography, experience, industry knowledge, education, internal pay alignment, or other bona fide factors.
ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.
In addition to base pay, this position is eligible for a competitive bonus / incentive plan.
Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location
At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that's not all - we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. .
Why ENGIE?
ENGIE North America isn't just participating in the Zero-Carbon Transition, we're leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
In 2020 The University of Iowa (UI) entered a 50-year, trailblazing partnership with the University of Iowa Energy Collaborative (UIEC), a joint venture between ENGIE, Meridiam, and Hannon Armstrong, to operate, maintain and enhance the university's Utility System. As the founding member of this joint venture, ENGIE designs, builds, operates, and maintains the energy infrastructure delivering safe, reliable, cost-effective, and sustainable energy solutions in producing and distributing steam, electricity, chilled water, and domestic water to the main campus in Iowa City, Iowa and a nearby satellite campus.
At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.
We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@engie.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.
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