Event Services Specialist - Kokomo Indiana

Company: Indiana University
Location: Kokomo, Indiana
Posted On: 05/02/2024

DepartmentADVANCEMENT (KO-ADV-IUKOA)Job SummaryDepartment Specific Responsibilities

• Works with faculty to design student group academic travel that is meaningful and cost-effective, including helping faculty develop a trip budget.
• Coordinates travel includes researching travel destinations and their suitability for student group academic travel, makes travel arrangements (including reservations for transportation, tours, museums, overnight accommodations, meals, etc.) for educational groups and completing all the required forms and any accompanying paperwork, including travel waivers, Title IX and Clery reporting, creation of IUKLife event for each experience, Campus Labs and motor pool accounting.
• Responsible for the planning, development, and execution of events that support the strategic goals and objectives of the university.
• Responsible for event objectives and requirements, budgets, vendor contracts and management, transportation, facilities, catering, signage, communications equipment, and other aspects of events.
• Coordinates event activities and monitors effectiveness and return on investment of events.General Responsibilities
  • Plans a variety of recurring and ad hoc events for the university and oversees budgets, vendor contracts, transportation, catering, signage, equipment, technology, and other event components. Coordinates event activities prior to and on the day of events.
  • Consults with internal and external constituencies to plan event timelines and specifications and negotiate the terms of agreements and contracts.
  • Works closely with vendors and staff to ensure goods and services arrive timely and in acceptable condition for events.
  • Interfaces with media and/or marketing and communications representatives regarding calendar of events and event publicity.
  • Tracks and analyzes event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; tracks suggested event improvements for future implementation in recurring events.
  • Ensures events adhere to university guidelines and policies and event contracts, agreements, and specifications.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
    • Bachelor's degree in business, finance, public administration, or related fieldWORK EXPERIENCEPreferred
      • Some experience in events, hospitality, or related fieldLICENSES AND CERTIFICATESPreferred
        • Possess a valid driver's license with the ability to be insured by Indiana UniversitySKILLSRequired
          • Proficient communication skills
          • Maintains a high degree of professionalism
          • Demonstrates time management and priority setting skills
          • Demonstrates a high commitment to quality
          • Possesses flexibility to work in a fast paced, dynamic environment
          • Seeks to acquire knowledge in area of specialtyPreferred
            • Friendly, creative, and motivated, with good verbal and interpersonal skills
            • Detail-oriented, with ability to multi-task and work independently
            • Ability to organize and prioritize tasks, and work with interruptions
            • Ability to foresee logistical challenges and proactively plan to accomplish educational travel goalsWorking Conditions / DemandsThis role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationKokomo, IndianaBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CoreFLSA: ExemptJob Function: OperationsJob Family: EventsClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234 More...

                    

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