Administrative Office Associate - Schaumburg Illinois

Company: COUNSELING AND DIAGNOSTIC CENTER OF
Location: Schaumburg, Illinois
Posted On: 04/04/2026

Job Description Job Description The Counseling and Diagnostic Center of Woodfield, Ltd., an outpatient mental health practice located in Schaumburg, IL, is seeking a dependable, detail-oriented Administrative Support Specialist to assist prescribers with non-clinical administrative functions and support daily practice operations. This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment. Core Responsibilities - Assist prescribers with non-clinical administrative functions - Support clients and providers with day-to-day administrative tasks - Manage new client documentation and ongoing recordkeeping - Coordinate pharmacy communications and medication-related administrative matters - Verify prescription status and appointment scheduling - Assist with credentialing and compliance requirements - Maintain provider files, licenses, liability insurance, and CAQH profiles - Process bank deposits as needed - Support special projects and practice improvement initiatives - Perform additional administrative duties as assigned Expectations - Maintain strict confidentiality and HIPAA compliance - Document communications within required timeframes - Escalate complex or clinical matters appropriately - Manage deadlines with minimal supervision - Communicate proactively regarding priorities and barriers Qualifications - Prior administrative experience required - Healthcare or mental health experience preferred - Experience with EHR systems strongly preferred - Strong attention to detail and organizational skills - Professional communication skills If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply. More...

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