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Administrative Associate III - Broomfield Colorado
Company: Disability Solutions Location: Broomfield, Colorado
Posted On: 05/03/2024
Job Description US CITIZENSHIP REQUIRED#LI-KM1The Finance Administrative team is looking for an Administrative Associate III to perform administrative and general business support. This is an excellent opportunity for an experienced, self- motivated, organized, and structured administrative professional to work with a fast-paced department, in a collaborative and supportive team environment.The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.What You'll Do: - Provide onsite administrative support to Finance Director(s).
- Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
- Maintain calendars and provide support at meetings for designated team members.
- Greet vendors and customers, and coordinate security access for visitors.
- Collaborate and contribute on teams and projects.
- Support the facilitation needs of training sessions.
- Prepare statistical reports, gather, and interpret data, and maintain databases following department processes.
- Create written documents, communications, and presentation materials for meetings and presentations.
- Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
- Facilitate the adoption of collaboration tools.
- Coordinate office supplies, office moves, new hire onboarding and termination closeouts.
- Troubleshoot and report IT issues and report facility needs for the assigned work area.
- Coordinate travel, expense reports and catering.
- Coordinate payment of invoices and other expenditures.
- Assist on projects in various functional/program areas as assigned.
- Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
- Provide training and mentorship to junior-level employees.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
- Perform other duties as necessary.On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.Working Conditions:
- Work is performed in an office environment, laboratory, cleanroom, or production floor. Hourly Rate: $21.63 - $28.85Required Education, Experience, & Skills
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