Tax Operations Coordinator - Carpinteria California

Company: US Main
Location: Carpinteria, California
Posted On: 05/10/2025

Responsibilities

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The Tax Operations Coordinator is responsible for production, delivery and compliance of client annual tax reporting to the IRS , This position is tasked with ensuring that the organization meets our IRS reporting requirements while minimizing organizational risks. The ideal candidate has a deep understanding of broker dealer transactions, IRS reporting requirements and tax rules, and knowledge of all aspects of 1099 and 5498 document creation. The individual should possess clear and concise communication skills; effective time management; ability to work across multiple departments; have project management experience and/or understand the concepts and process of managing a project and be resilient and adaptable to change while providing creative solutions to complex problems.

Transactional Processing:Review transactions to ensure they are in compliance with established IRS guideline of information reporting on forms series 1099 and 5498.
Conduct timely and relevant escalation of issues to departments for reporting corrections.
Provide training to departments based on correction analysis.
Update quarterly & annual online postings and client mailings.
Identify, propose and implement policy & process changes to ensure process efficiency and mitigate company risk.


Reporting, Documentation and Record Keeping:Create, analyze and identify trends and report to senior team members.
Maintain, organize and document compliance with IRS & company policies and regulations.
Generate management reports for management review.
Work with vendors to generate series 1099 and 5498 forms.


Client Service & Support:Respond to internal and external customer tax inquiries and requests.
Ensure quality client service by addressing inquiries promptly and professionally, escalating complex issues to senior team members when necessary.


Department and Regulatory Compliance:Ensure compliance with relevant IRS regulations regarding series 1099 and 5498 tax forms; company and department policies.
Ensure SOPs are relevant and updated.
Respond to audits and regulatory reviews.


Department and Regulatory Compliance:Ensure compliance with relevant IRS regulations regarding series 1099 and 5498 tax forms; company and department policies
Respond to internal and external customer tax inquiries and requests.
Ensure quality client service by addressing inquiries promptly and professionally, escalating complex issues to senior team members when necessary.


Process Improvement & Risk Management:Propose & implement process improvements to enhance efficiency
Organize and execute team discussions to implement best practices.
Identify and report potential risks in departments financial transactions and operations.
Propose & implement process improvements.


Team Collaboration, Training and Leadership:Identify team development opportunities and implement with senior team members.
Collaborate effectively with internal and external colleagues to achieve departmental and organizational goals.
Assist in the training and onboarding of tax team members.


Projects:Initiate & complete tax projects and initiatives.
Develop a library of tax communications
Design and implement an advisor and client facing online tax guide



Additional Job Duties

Manage & conduct review of transactions through SIMPLE Tax system.

Identify & implement regulatory changes in 1099 & 5498 reporting requirements.

Complete form corrections.

Create, resolve and track Research requests

Identify trends for improvements.

Update Standard Operating Procedures.

Conduct training for tax team members.

Produce Management reporting.

Conduct TIN/Name matching and mailings.

Complete B Notices.

Respond to IRS and State Tax Board notices.

Facilitate tax improvement projects & implementation.

Call company representatives regarding escalated tax questions.

Initiate and complete multi-tiered ad-hoc, and periodic projects, postings & mailings More...

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