Accounts Payable Specialist (Temporary) - Los Angeles California

Location: Los Angeles, California
Posted On: 05/18/2024

GENERAL PURPOSE


Ensuring accurate and timely record keeping of financial information and transactions.

SUPERVISION RECEIVED:


Works under the supervision of the Accounts Payable Supervisor or Accounts Payable Manager

SUPERVISION EXERCISED


None

ESSENTIAL DUTIES AND RESPONSIBILITIES


•Receive and verify invoices for goods and services


•Verify invoices comply with Finance department policy and procedures


•Ensure accurate entry of invoices, credit memos or check requests


•Review and process employee expense reports (T&E)


•Resolve invoice hold exceptions


•Reconcile vendor accounts


•Respond and resolve internal customer and vendor inquires


•File vendor invoices and related payments


•Prepare vendor payments for mailing


•Assist with annual 1099 processing


•Perform other duties as required

PERIPHERAL DUTIES


•Daily mail pick up

DESIRED MINIMUM QUALIFICATIONS


Education and Experience:


(A) Graduation from an accredited four year college or university with a degree in business management, or


(B) 2 years of experience in accounts payable or related accounting field, or


(C) Any equivalent combination of education and experience.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES


•Understand accounting aspects of accounts payable


•Understanding of the procure to pay process


•Must have excellent interpersonal and communication skills (written and oral)


•Attention to detail and high level of accuracy


•Effective time management and stress management skills


•Ability to work in both an autonomous or team environment


•Proficient with Microsoft Applications (Word, Excel, Outlook, XP, Internet Explorer)


•Familiar with using Oracle eBusiness Suite (R12.1.3)


•Must be proficient and fluent in the English language


•Must have the ability to regularly communicate in a manner that is respectful, professional and collaborative

SPECIAL REQUIREMENTS


•May need to work over-time as needed based on departmental needs


•Minimal to rare occurrences for travel based on business needs (less than 5%).

TOOLS AND EQUIPMENT USED


Personal computer, including word-processing, database and spreadsheet programs; calculator, telephone, copy and fax machine.

PHYSICAL DEMANDS


ï?¸The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


ï?¸While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.


ï?¸The employee will spend 90-95% of the time sitting at a desk, looking at a monitor and using a keyboard.


ï?¸The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.





WORK ENVIRONMENT


ï?¸The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


ï?¸The noise level in the work environment is usually moderately quiet.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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