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PreConstruction Administrative Assistant - Concord California
Company: Flatiron Construction Corp
Location: Concord, California
Posted On: 05/07/2024
Flatiron's PreConstruction Division is growing! We - are looking for an experienced Administrative Assistant to help all facets of PreConstruction in Northern California. This includes providing administrative support with data entry, employee inquiries and department coordination. - Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
- Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
- Perform additional assignments per management's direction.
- Maintains company and business contact information, seating and event calendar documents.
- Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
- Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
- Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
- Orders office supplies, stationary and staff business cards, as directed by manager.
- Maintains knowledge of Company's values and strategic plan.
- Support published corporate policies.
- High School Diploma or GED required.
- 3+ years related administrative experience on a construction project required.
- Experience using MS Office Suite, including Word, PowerPoint and Excel required.
- Advanced knowledge of construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts payable cost coding.
- Proven initiative, organization and self-prioritization required.
- Friendly disposition and customer service attitude required. Some of the benefits you may be eligible for as a Flatiron employee are:
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