Accounts Receivable Collections Coordinator - Palo Alto California

Company: Cooley LLP
Location: Palo Alto, California
Posted On: 05/03/2024

Accounts Receivable Collections CoordinatorCooley is seeking an Accounts Receivable Collections Coordinator to join the Accounting & Finance team.Position summary: The Accounts Receivable & Collections Coordinator is responsible for accounting tasks in the areas of Accounts Receivable according to firm established policies and General Accepted Accounting Principles ("GAAP"). Specific duties and responsibilities include, but are not limited to, the following:Position responsibilities:

• Responsible for daily deposit, including application of cash, checks, ACH, Wire, book transfers and credit card payments and conduct research on payments for proper allocation which may include contacting client and/or attorney for information
• Prepare bank deposits and reconciliation of deposit to daily cash listing
• Provide firm-wide support to attorneys, secretaries, billing, bankruptcy and other departments in regard to accounting and financial reporting
• Provide firm-wide client support answering phone and email inquiries and act as a liaison between the partners and billing and collections department
• Audit the necessary approvals and execute write-offs, trust allocations, unallocated applications and suspense transfers
• Research unidentified and overpayments
• Process on-demand credit card payments and manage payment reconciliation on multiple platforms
• Assist with month-end close and bi-annual audit in answering inquires and providing back-up
• Post international receipts in CNY, SGD and applicable Vat Tax.
• Process client refunds and overpayments
• Reconcile previous day banking to balance with any overnight deposits
• Maintain and reconcile overpayment clearing and unidentified account monthly
• Support Bankruptcy Department by updating client files, providing documentation for preference and filing claims, and monitoring of promissory notes and payment schedules
• Report and document AR System issues in 3e and work with IS to resolve
• Responsible for 3E upgrade testing as related to the AR module
• Document system testing as related to fixes as well as upgrade
• All other duties as assigned or requiredSkills and experience:Required:
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Available to work overtime, as required
    • 2+ years previous accounting experiencePreferred:
      • Bachelor's degree with emphasis in accounting
      • Prior law firm experienceCompetencies:
        • Ability to work independently and under pressure
        • Possess superior communication and customer service skills
        • Strong attention to detail
        • Able to multi-task
        • Excellent follow-up skills
        • Ability to interact and work well with vendors and co-workersCooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.EOE.The expected hourly pay range for this position is $31.00 - $43.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources. More...

              

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