Real Estate Executive Assistant - Tempe Arizona

Company: Olmstead Properties
Location: Tempe, Arizona
Posted On: 04/21/2024

Executive Assistant to the Founder - Real Estate Company (Hybrid Role)

Are you prepared to step into a role that demands resilience, unparalleled organizational skills, and acute attention to detail? At Olmstead Properties, your role is the linchpin of our operations, navigating the intricate real estate terrain to pivot our journey from success to groundbreaking achievements. This position isn't for the faint-hearted or those who pause in the face of innovation and challenge.

We are in pursuit of not just an assistant but a visionary ally eager to sculpt the future of real estate with us, focusing on the acquisition and selling of rural vacant land. Your voice will echo in the halls of our success, with every task managed, appointment coordinated, and system optimized celebrating your indispensable contribution.

The Role: Executive Assistant to JT, Our Founder

As JT's right hand, you'll immerse yourself in a variety of administrative and strategic tasks, supporting and propelling our growing organization. This role demands a dynamic individual who thrives in a fluid environment, embodying Extreme Ownership and Radical Honesty, ready to tackle tasks from the mundane to the monumental with equal vigor.

Benefits include:



--- Competitive salary ($55,000 to $65,000)
--- Hybrid position with flexible working hours
--- Health Reimbursement Arrangement
--- Opportunity to work with a growing and focused company
--- Work that moves the needle

Responsibilities:
--- Seamless coordination through all stages of Real Estate transactions
--- Manage property listings and data
--- Manage, prepare, and notarize both physical and electronic documents
--- Guard sensitive and confidential financial and legal documents
--- Research diverse topics and synthesize results
--- Plan and book diverse events and travel plans using Google Calendar
--- Effective communication across various channels
--- Organize and orchestrate Team Meetings
--- Source, hire, and manage virtual assistants
--- Update and organize our CRM Project Management system (Salesforce)
--- Assist in writing and documenting company operating procedures
--- Assist with accounts payable and receivables tasks

Qualifications:
--- Real Estate Industry experience
--- Ability to communicate JT's direction and intent both internally and externally
--- Ability to handle sensitive situations and confidential information with discretion
--- Self-starter and proven professional with strong interpersonal skills
--- Detail-oriented with a penchant for proactive communication
--- A high level of emotional intelligence and a sense of extreme ownership
--- World-class verbal and written communication skills
--- Effective time management and organizational skills
--- Ability to quickly understand problems, think critically, and identify creative solutions
--- Strong proficiency in Google suite products, especially Google sheets
--- Persistence. Cannot be timid in helping the entire team meet deadlines
--- Comfortable with ambiguity & ever-changing priorities
--- Results-oriented with a Kaizen attitude
--- Driven and focused on helping JT achieve company goals and plans
--- A flexible schedule and ability to work effectively from home and/or remote when needed. This is not a 9 - 5 position.
--- Ability to be in the office on an as-needed basis (at least a few times per week)
--- Registered Notary or ability to become one

Qualifications - Nice to Have
--- Real Estate transaction experience
--- Transaction Coordinator experience
--- Escrow and/or Title experience
--- Tech-savvy
--- Proficient in Salesforce
--- Live within 20 minutes of the office in North West Mesa
--- Bookkeeping experience

About Company:
Established in 2018, Olmstead Properties began as a solo venture rooted in JT's passion for real estate and freedom. Our company started off by finding its footing in Arizona, laying a strong foundation by buying and selling rural vacant land across the state.



Throughout our journey, our unwavering dedication to superior service and the forging of enduring relationships has remained a constant. We proudly stand behind several local brands across the nation, our actions echoing our commitment. We endeavor to unlock the potential of off-market land, making it accessible in order to provide new families room for their dream homes, equip small businesses with the space they need to flourish and fuel local initiatives that spur community growth. It's our mission. More...

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